What should I do when planning an exhibition?

Question

Does anyone have any tips, or know of any good websites about putting on an exhibition. Such as a timeline or relevant paperwork for artists to fill out, or artists or art directories in the Los Angeles area where I can post the call for entries. The exhibition will be in my retail space. It's going to be pretty small, maybe 10 or so works. Thanks.

Answer 1

Appearently popular enough to build a whole class around:-)



Smithsonian Institution Traveling Exhibition Service - About the Smithsonian Institution Traveling Exhibition ...

For a list of all SITES exhibitions, please visit our exhibitions page. ... SITES offers internships in exhibition planning, public relations, marketing, ...www.sites.si.edu/interns/internships.htm - 32k - Cached - More from this site - Save

UArts : Museum Exhibition Planning and Design : Curriculum

Visit the Museum Exhibition Planning and Design Site ... Student Sites & Forums. Student Services. Jobs @ UArts. Partnerships ...www.uarts.edu/gp/mus/musepd/index.cfm?cid=curriculum - 43k - Cached - More from this site - Save

Manufactured Sites - Exhibition

... sites available for development, all currently act to focus research, planning, ... In the Manufactured Sites exhibition however, the main issue to be ...www.gsd.harvard.edu/events/conferences/manfconf/exhibitfr.htm - 10k - Cached - More from this site - Save

UArts : Museum Exhibition Planning and Design : Overview

Visit the Museum Exhibition Planning and Design Site ... Student Sites & Forums. Student Services. Jobs @ UArts. Partnerships ...www.uarts.edu/gp/mus/musepd - 40k - Cached - More from this site - Save

Web Sites of Interest

Also includes planning charts, geologic, shaded relief, and topographic maps. ... Excellent exhibition of pre-Apollo rare documents and images, for those ...www.lpi.usra.edu/expmoon/moonwebsites.html

Answer 2

I think this should go in the manner as well when you hire other agencies or so to fill your needs like in photo taking. But surely, exhibition has its own industry property you should get know, like choosing a exhibition company like what your asked, besides choosing a exhibition hall or center, make a quick decision on how your booth would like and what your exhibiting products would be to choose a themed booth design or not, the full processes could be trivial cause in the industry the exhibition services companies has strict stand size and profiles under different client requirements, and many exhibition company has their own technique like there are Booth identify System and etc. finally and the most importantly, the booth theory is a art design in its outer form ,the below should be consider: materials forms symbols in exhibition design, The materials glossiness beauty exhibition space design,.The inspirations given by materials refactoring in exhibition design, The material layer color processes in exhibition design, The materials Surface texture reconstructions and creations in Booth construction ,The formal beauty in exhibition materials and textures design etc..



I think professional wiki should be a good reference, like the one located at https://en.wikipedia.org/wiki/Exhibition_centre ,and some design demos should be helpful like those on http://www.demage.com/english/ or so. In fact, google exhibition design or exhibition booth design will work better.

Answer 3

LEARN EXHIBITING...............



TIPS & TRICKS



1. Did you know that an average trade show attendee will only spend quality time with approxiamtely 30 exhibitors at a show? And did you also know that over half of those contacts are set up in advance of the show? Make sure you use some type of preshow promotional effort to help your targeted prospect put YOU on their agenda!







2. One major beverage company called me to help them. When asked how they measured success at previous shows, they replied, "If we pass out 10,000 samples, we've had a great show." Don't confuse busyness with effectiveness. Make sure you have clear, measurable, and REALISTIC goals at that are important to your company.







3. How many staffers should you have? A rule of thumb in the trade show world is to allow 40 net square feet per staffer, which allows room for the staffer to work with an attendee. That's AVAILABLE space. So, for example in a 10x20, if your exhibit and products take up 60 net square feet, then you would have space for 3-4 staffers.







4. Leaders don’t follow. Don’t get your new ideas for exhibit design or promotions from competing exhibitors. That’s blending in, not standing out. Get new ideas by attending trade shows in unrelated industries – sporting goods, computers, medical, food, machinery. Look for great ideas nobody’s using at your show. That’s standing out from the crowd!







5. Think about effective exhibit marketing as filling a funnel. You might have 10,000 people entering the top of the funnel, but only a percentage of them will have a need for your product/service; only a percentage will have decision-making authority, only a percentage will have the budget, and only a percentage will be ready to buy. Focus your trade show efforts on that group and you’ll have much better results!







6. In focus groups at dozens of trade shows, attendees tell us the single, most powerful preshow communication tool is a personal letter. The letter contains three important components. First, it’s PERSONALIZED – “Dear Mr. Miller,” not “Dear Widget Expo Attendee.” Second, it’s sent first-class, not bulk mail. When you get bulk mail, what do YOU do with it? And third, it gives the attendee a good REASON for putting your company on their must-see list!

Answer 4

Well, advertise it well so you get the people in. Make sure you advertise in the right places too so that perhaps you get some gallery owners attending, or at least prospective buyers.

Get some good/cheap food and drink for a private view night for friends, family and gallery owners. That always looks professional.

Think of who your audience is. Who is going to be looking at your art works? Display your best pieces, and create the right atmosphere for the works.

Last but not least, make sure the space you are showing the works in looks clean and professional!! The look of the gallery space will affect how the works look too.

Hope that helps, and good luck with your show!